Jersey Privacy Statement
At Every Chid Our Future we are committed to protecting and respecting your privacy. This policy applies to all personal data collected by Every Child Our Future under the Data Protection (Jersey) Law 2018 and the Data Protection Authority (Jersey) Law 2018. By contacting and engaging with Every Child Our Future you are agreeing to be bound by this policy.
Any questions regarding this policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to Every Child Our Future, Douet Du Rue, La Rue Du Douet, St.Mary, JE3 3EF. Alternatively, you can telephone 01534 497035.
Who are we?
Every Child Our Future is an educational charity based in Jersey, Channel Islands, which supports primary school children who are struggling with literacy and numeracy. We provide extra support for those children through three Reading Recovery teachers and through recruiting volunteers to go in to local schools and read with children. We are a registered charity in Jersey (registration number 120700) and also registered with the Association of Jersey Charities (registration number AJC 466).
How do we collect information from you?
We obtain information about you when you contact us through our website, email, directly in person, by telephone or by post. You may contact us to access our programmes, to obtain information, to make a donation, or to volunteer.
What type of information is collected from you?
If you contact us we may require information from you that includes your personal contact details, the nature of your query and information that you choose to disclose which is relevant.
As a supporter or volunteer, the personal information we collect will include your name, address, email address, telephone number, DOB, place of work and DBS certificate number. If you are a community volunteer we will also hold your referees’ information and contact details. Where volunteers provide us with personal information on their referees we will assume, (and by signing their application form, volunteers confirm) that they have obtained permission to supply us with this information and we will hold that information for as long as we hold information on the relevant volunteer. If you make a donation, we will then hold the information regarding your donation.
How is your information used?
We may use your information to:
- process a donation that you intend to make or have made;
- process information requests that you have submitted;
- assess any application made to become a volunteer or supporter of Every Child Our Future;
- carry out our obligations arising from you accessing our services and programmes;
- deal with entries into a competition or event invitations;
- seek your views or comments on the services we provide;
- administrate our programmes;
- enhancing the value of support;
- notify you of changes to our programmes;
- send you communications which you have requested and that may be of interest to you. These may include information about programmes, campaigns, appeals, other fundraising activities, promotions of our associated programmes or to process a grant or job application;
- inform you of educational and related topics relevant to Every Child Our Future;
- contact you in connection with maintenance or improvement of our governance;
- to pass on to government and other agencies and organisations who we work with in connection with our programmes.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations.
For any individual accessing our services and volunteering for us we will hold your personal information on our systems for a maximum of 1 year from the date of discharge from our services. Following this we will delete and destroy all your details on our files.
Who has access to your information?
However, when we give your contact details to the school, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
In the case of donors, supporters and volunteers, we may pass your information to government and other agencies and organisations who we work with in connection with our programmes. We disclose only the personal information that is necessary for this purpose and we have a contract in place that requires them to keep your information secure.
Please be reassured that we will not release your information to third parties, beyond the schools, for their own direct promotional purposes; unless you have requested us to do so; or we are required to do so by law. For example: a court order or for the purposes of prevention of fraud or other crime.
We will not contact you for promotional purposes by email, phone or text message unless you have given your prior consent. We will not contact you for promotional purposes by post if you have indicated that you do not wish to be contacted. You can change your promotional preferences at any time by contacting us by email: email@example.com or phone: 01534 497035
The right to be forgotten
Under the Data Protection (Jersey) Law 2018 all individuals have the right to have their personal data erased. Individuals can make a request for erasure verbally or in writing and we will respond to this request within one month. The right is not absolute and our legal obligations supersede above the right to be forgotten.
How you can access and update your information
The accuracy of your information is important to us. If any of the information we hold is inaccurate or out of date, please email us at: firstname.lastname@example.org or by writing to Every Child Our Future, Douet Du Rue, La Rue Du Douet, St.Mary, JE3 3EF Alternatively, you can telephone 01534 497035
You have the right to ask for a copy of the information Every Child Our Future holds about you, to request this information please email email@example.com.
Security precautions and breach policy
When you give us personal information, we take steps to ensure that it’s treated securely. Once the details from your application form have been transferred to our database, the paper form is destroyed. Once your DBS certificate has been seen by the ECOF administrator it is kept in your possession. We only keep a record of its number When authorised to destroy your data, all paperwork is shredded and information stored on the computer is deleted. If you contact us via telephone, letter, email, website or via our social media channels we may keep a record of that correspondence. We do not hold any payment details on record and sensitive information is stored on a secure database in accordance with best practice security methods.
While we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.